Minutes IUMS General Assembly Sydney, Australia Sunday, 15th August,1999, 9.30am - 12.30pm

1   Welcome:        The President, P Helena Mäkelä, welcomed National Delegates to the General Assembly

2    Delegates:       Representatives of the following National Committees and Member Societies were present:

Argentina Australia Belgium China Egypt Finland France Germany India Israel Japan The Netherlands New Zealand Norway Portugal Russia Singapore Slovenia South Africa Spain Turkey United Kingdom USA

The Secretary General explained the new voting procedures and the number of votes to be cast under the existing statutes

3          Minutes of the previous General Assembly, Prague, 1994     Appendix 1

Copies of the previous minutes (published in the World Journal of Microbiology & Biotechnology, Vol 10, IUMS News No 6) had been circulated to delegates and were adopted as correct

4          Report of the President  P H Mäkelä     Appendix 2

P H Mäkelä summarized the developments since the General Assembly held in Prague in 1994. She characterized this period as the beginning of the postgenomic era. She mentioned that IUMS activities in this period has been

  • participation in the Diversitas programme of ICSU
  • IUMS has participated in the area of emerging and re-emerging infectious diseases by collaborating with WHO on the establishment of the Pneumococcal Molecular Epidemiology Network, a network formed to monitor the worldwide increase in microbial resistance
  •  the participation of IUMS in the UNESCO/MIRCEN/SGM short term fellowship program

The President concluded by summarizing the changes that have occurred in the IUMS umbrella organization, ICSU, and underlined the change of focus in the funding structure with emphasis on the funding of projects and collaboration between Unions, an emphasis which IUMS should take into account in its future activities. The report was adopted

5          Report of the Treasurer  S G Bradley    Appendix 3a & b

Presentation of the Report: S G Bradley reported that IUMS finances are in a critical situation due to the reduction of ICSU grants (from US$25 000 to the present level of US$ 7 000), the reduced amount of IUMS dues, notably France, United Kingdom and Russia and the lack of contributions from industry. He also stated that income derived from IUMS International Congresses was significantly down - the Jerusalem Congresses having sustained a loss of US$ 15 000

Proposed Amendment to the By-Laws

Section VII Dues. B20

The Treasurer proposed that in order to improve the collection of IUMS dues, an amendment of the IUMS statutes by deleting Bylaw B 20 which puts a 25% maximum of total dues to be paid by any one country be adopted                   Appendix 3c The amendment was adopted by a majority of voting delegates

Appointment of auditors. Three auditors from among the delegates were appointed to review the Treasurer’s reports: K Kurtzman (USA), G Greening (New Zealand) and Lim Chor Kiang (Singapore)

6          Report of the Secretary General            M H V Van Regenmortel    Appendix 4

The Secretary General presented his report and drew attention to the following:


Since 1994, when the membership of IUMS was 92 full member societies and 26 associate members from 60 countries, the membership now stands at 81 full member societies and 29 associate members from 68 countries. In the period 1995-1998, the following societies have been admitted as full members:

  • The Macedonian Microbiological Society
  • The UK National Committee for Microbiology (UKNCM)
  • The Egyptian Society for Medical Microbiology
  • The following societies have become Associate Members:
  • The Microbiology Society of Zimbabwe
  • The Guinean Association of Microbiology
  • Foundation for African Development (FADIB)
  • The Lithuanian Microbiological Society
  • The European Society for Clinical Virology
  • The Belarus Society of Microbiology

The following societies have ceased to be members of IUMS:

  • The Association of Applied Biologists (UK)
  • The British Society for Plant Pathology
  • The British Society of Chemical Industry
  • The British Genetical Society
  • The British Section of the Society for Protozoologists

The present membership list is attached         Appendix 4.1

Organizational Matters:

The Executive Board of IUMS held its 1996 annual meeting in Jerusalem, 16 - 17 August, during the International IUMS Congresses. At that time, the Executive Board considered the bids received from five countries to host the IUMS Congresses in 2002 and Paris, France was unanimously elected as the venue for these Congresses.

Sponsored Meetings

IUMS sponsored 20 meetings between 1995-1998

In view of its decreasing financial resources, the IUMS Executive Board decided in 1997 to reallocate its resources to a few major projects such as the Microbial Diversity program, DIVERSITAS, the Species 2000 project involved in the establishment of taxonomic databases, the Pneumococcal Molecular Epidemiology Network and the short term IUMS/UNESCO and SGM fellowship program


The World Journal Of Microbiology & Biotechnology (WJMB) published by Chapman Hall was the official journal of IUMS from 1991-1996. Items of interest published in WJMB are:

  • Virology Division statutes (WJMB 1991, Vol 7, No 4)
  • BAM Division statutes (WJMB 1991, Vol 7, No 5)
  • History of IUMS (WJMB 1993, Vol 9, Nos 2-6)

In 1996 IUMS terminated its contract withThe World Journal Of Microbiology & Biotechnology (WJMB) and came to an agreement with ASM News whereby IUMS News items are published in ASM News. At present IUMS pays for the mailing of 52 copies of ASM News to IUMS member societies underserved with journals.

Societies now receiving ASM News:            Appendix 4.2

The Secretary General gave a list of IUMS News items that have appeared in ASM News, 1996-1999

  • Introduction to the International Union of Microbiological Societies (IUMS): its structure and function. ASM News: Vol 62, No 4, 215-216 (1996)
  • The structure and functioning of the Bacteriology and Applied Microbiology Division (BAM) and of its Committees, Commissions and Federations (COMCOFs). ASM News: Vol 62, No 8, 430-431 (1996)
  • Report on the 1996 IUMS Jerusalem Congresses and announcement of 1999 IUMS Sydney Congresses. ASM News: Vol 63, No 3, 127 (1997)
  • Report on the Conference on Adjuvants and Vaccines, Bergen, Norway, June 1996 organized by the Council of the International Association of Biological Standardization (IUMS affiliate). ASM News: Vol 63, No 3, 136-139 (1997)
  • Report: IUMS Agenda on Emerging and Re-emerging Infectious Diseases: submitted 22/02/1997
  • The structure and functioning of the Mycology Division and of its Committees, Commissions and Federations (COMCOFs): submitted 14/05/1997
  • The structure and functioning of the Virology Division: ASM News: Vol 64, No 7, 414 (1998)
  • The structure and functioning of the International Committee on the Taxonomy of Viruses (ICTV): ASM News: Vol 64, No 7, 415 (1998)
  • Report on the IUMS Executive Board Meeting, held in Sydney, July 1997: submitted 24/09/1997
  • Letter describing the Pneumococcal Molecular Epidemiology Network, (K Klugman). ASM News: Vol 54, No 7, 371 (1998)
  • Report on the IUMS Executive Board Meeting, Atlanta held in May, 1998. ASM News: Vol 65, No 1, 42-43 (1999)

Journals which fall under the auspices of IUMS:

  • International Journal of Food Microbiology. This is the official Journal of the International Committee on Food Microbiology and Hygiene (ICFMH), a COMCOF of the BAM Division. The Editor in Chief is M Jakobsen
  • International Journal of Systematic Bacteriology. Until the end of 1997, this journal was published by ASM on behalf of the International Committee on Systematic Bacteriology (a BAM COMCOF). From 1998, the journal is published by the Society for General Microbiology, which supplies a full time staff editor as well as support staff.
  • Journal of Medical and Veterinary Mycology. This is an official Journal of the Mycology Division of IUMS.
  • Archives of Virology. This is the official Journal of the Virology Division of IUMS, published by Springer Verlag, Vienna. It publishes regular Virology Division News items. The Editor in Chief is M H V Van Regenmortel
  • Biologicals. This is the official journal of the International Association for Biologicals (IABS) a COMCOF of IUMS and is published by Academic Press, London. The Editors in Chief are F Horaud and E Griffiths. Since 1994, IABS has also published 17 volumes of Conference Proceedings of IABS Symposia

IUMS Brochure and Directory

IUMS published a Brochure and Directory in 1997. Copies were sent to individual members of IUMS member societies. The Brochure and Directory have since been updated and the latest information is available on the IUMS Website (http://www. iums.vir. gla.ac.uk) N.B. Now

IUMS Statutes

The new Nomination and Voting Procedures for the incoming Executive Board, proposed by the IUMS General Assembly Prague, 1994, were ratified by the Executive Board at the Jerusalem 1996 meeting. Following this, the IUMS statutes were altered and approved by postal ballot sent to all member societies. These procedures will be followed in the present election of the Executive Board. The IUMS revised statutes are available on the IUMS Website (http://www. iums.vir.gla.ac.uk). Copies were sent to Member Society Secretaries in February 1999. The new voting procedures for the election of Executive Board members are attached       Appendix 4.3

IUMS Congresses

Prior to 1996, the Virology Congresses were held at 3 year intervals and the BAM/Mycology Congresses at 4 year intervals. In order to strengthen ties between the Divisions it was decided at the IUMS General Assembly held in Berlin in 1990 to synchronize the various Congresses on a 3-year basis in a back-to-back arrangement over two weeks, with business meetings conducted in between. The first such back-to-back Congresses took place in Jerusalem in 1996 which followed on the Virology Congress held in Glasgow in 1993 and the BAM/Mycology Congresses held in Prague in 1994. In order to achieve synchrony the EB was elected in Prague for an exceptional five year term ie. until the Sydney Congresses in 1999. From 1999 onwards, the EB will serve for 3 year periods.

In 2002, the IUMS Congresses will be held in Paris over one week, 28 July - 2 August, 2002. The Paris Congress Center is able to accommodate both Virology and BAM/Mycology Congresses simultaneously (expected attendance: 5000 to 7000 participants) which will lead to a considerable savings in overheads.

The Paris Congress Center agreed to pay IUMS US$25 per participant (ie. full paying, invited and accompanying participants). They will also give IUMS 200 grants of US$ 600 and 400 grants of US$300 to help with the attendance of young scientists and participants from developing countries.

7          Divisional Reports

Bacteriology, Applied Microbiology Division           D Woods             Appendix 5

D Woods reported that BAM continues to be hampered in its activities due to lack of funding. The major source of income is derived from attendance at BAM International Congresses and the low level of attendance at the Jerusalem Congress adversely affected the Division. He further reported that the Division has continued to have problems in retaining links with its COMCOFs. The report was adopted

Mycology Division Report     L Polonelli             Appendix 5.1

L Polonelli delivered his report. He said that the Mycology Division should stress Medical Mycology in its future Congresses as this would attract more mycologists. He noted that France has many medical mycologists and that this should help with increased attendance at the Mycology Congress in Paris, 2002. He proposed that IUBS/IUMS should put on a joint IMA/Mycology Division Congress in Paris 2002 (to be decided by incoming Mycology EB representatives).             Action: Mycology Division Representatives. The report was adopted

Virology Division Report       J Almond             Appendix 5.2

J Almond reported on the Division’s activities during the period August 1994 to August 1999 which included a report on the 10th International Congress of Virology, Jerusalem, 1996, the IUMS Web site, topics published in Archives of Virology of Virology Division News and the ICTV 7th Report. The report was adopted

8          Diversitas and Microbial Biodiversity Report           R Colwell        Appendix 6

Rita Colwell gave an overview of the activities of Diversitas and Microbial Biodiversity activities during the period 1994-1999. She will continue to act as the IUMS representative on the Biodiversity program. The report was adopted

9          Report: Transportation of Biological Materials :       B Mahy, J Mackenzie Appendix 7

In accordance with the resolution adopted at the Prague General Assembly, 1994, B Mahy and J Mackenzie delivered a report on the transportation of Biological Materials. This report will be published on the IUMS Website and in ASM News. The report was adopted

10        Report: UNESCO, IUMS, SGM Fellowships            B Nair             Appendix 8

B Nair delivered his report. This report will be published on the IUMS Website and in ASM News. The report was adopted

11        Report of the Nomination Committe for the new Executive Board

            Voting by IUMS delegates for the Election of: President, 2 Vice Presidents, Treasurer, Secretary General, 2 Members at Large. The Chairman (P H Mäkelä) presented the report: the following persons were proposed for the new IUMS Executive Board:

President: Brian Mahy (USA). Vice Presidents: Luciano Polonelli (Italy), W N Konings (The Netherlands)

Alternatives: A P J Trinci (United Kingdom), K Banerjee (India)

Treasurer: W A Hamilton (United Kingdom), Secretary General: J Mackenzie (Australia)

Members at Large: K Klugman (South Africa), Y Zeng (China)

Alternatives A Gosh (India) A K Vidaver (USA)

The proposed list was voted on by the delegates and the candidates proposed by the Nominating Committee were elected             Appendix 9

12        Announcement: IUMS Congress Site: 2005

The President announced that the executive Board had selected San Francisco, USA, for the Congress site for the IUMS Congresses, 2005

13        Auditors Report on the Treasurer’s report

The appointed auditors, K Kurtzman (USA), G Greening (New Zealand) and Lim Chor Kiang (Singapore) reported that the Treasurer’s report was in order. The Treasurer’s report was adpoted

14        Report on IUMS Awards

The selection committee for IUMS Awards chose the following recipients for the IUMS Awards, 1999. The Stuart Mudd Award        Dr Hilary Koprowski. The Van Niel International Prize        Dr Kazuo Komagata. The Arima Award       Dr Juan Francisco Martin. Information on IUMS Awards is included    Appendix 10

15        Executive Board Handover Meeting 

New Executive Board Members were invited to attend the Handover meeting on Sunday, 15th August: 2 - 4.30pm                                  


Tuesday 26th July 2005, 11.30am-1.00pm. These minutes were adopted at the General Assembly in Istanbul, August 2008.

For PDF version click here

1 Welcome: The President, J Davies, welcomed National Delegates to the General Assembly.

2 Delegates: Representatives of the following National Committees and Member Societies were present:

Argentina Australia Austria Belgium
Brazil Bulgaria Cameroon Canada
Chile China (Taiwan) Croatia Czechoslovakia
Finland France Germany Hungary
India Indonesia (proxy) Israel Japan
Nigeria Philippines (proxy) Poland Russia
Spain Switzerland Turkey United Kingdom
USA Vietnam International Organisation for Mycoplasma

The Secretary General explained the new voting procedures and the number of votes to be cast under the statutes as had just been ratified at the Extraordinary General Assembly held on 25th July, 2005 at 11.00 – 11.200am .

3 Minutes of the previous General Assembly, Paris, 2002
Copies of the previous minutes had been posted to all member and associate societies in April, 2005 and had also been placed on the IUMS website. These were adopted as correct.

4 Report of the President J Davies

The President reported that he felt the importance of the Strategic Planning session held at his first EB meeting held in Washington could not be overstated as it had led to a number of improvements to the statutes of IUMS. He strongly recommended that, despite the cost, future Executive Boards should hold follow-up Strategic Planning sessions. He said objectives and progress need to be evaluated critically on a regular basis if IUMS was to maintain a significant role in the microbiological community. The President spoke of the need for IUMS to keep abreast of various issues affecting member societies, particularly at this time when the science of microbiology and the policies governing it are in a state of flux. He said the President must be in touch with member societies and admitted the he had not been diligent in this area. The President spoke of the threat of bio-terrorism in recent years which had raised issues of scientific ethics. He said that IUMS must defend the rights of microbiologists to be able to have free exchange of information and materials. The President said the politicisation of microbiology would be a detriment to all.
The President thanked those who had worked with him on the Board and said it had been a privilege to serve as IUMS President.
The report was adopted.

5 Report of the Treasurer WA Hamilton

The Treasurer gave the following report which is reprinted in full. At the previous meeting of the General Assembly at Paris in July 2002, it was reported that the accumulated fund balance at 31st December 2001 stood at US $ 228,623.
This represented an improved financial position from earlier years due, principally, to the contribution from the Sydney Congress in 1999, the increase in dues received from America after 2001, and a more efficient collection of national dues in general.
The financial contribution from the Paris Congress was largely responsible for a further increase in the balance to US $ 279,527 at 31st December 2002. This position has been maintained with the figures for 2003 & 2004 being, respectively, US $ 281,548 and US $ 294,203. During this three year period, income from national dues have held steady in the region
US $ 75,000 to 80,000. Total expenditure has also been relatively constant, between US $ 85,000 and 95,000.
The major items of expenditure remain those associated with the annual meeting of the Executive Board, and support for secretarial and financial services throughout the year. With the support of UNESCO (US $ 12,000 pa) and SGM (US $ 6,000 pa), the IUMS Fellowship Program has been expanded in recent years such that it now awards up to 7 Fellowships and 4 Travel Fellowships each year at a total cost of US $ 36,000. A figure of the order of US $ 15,000 is also expended in support of the work of the Pneumococcal Molecular Epidemiology Network (PMEN), and a number of small specialised scientific meetings.
The accounts presented had been audited by Chantry Vellacott DFK.

The report was adopted.

6 Report of the Secretary General JS Mackenzie
The Secretary General commented that he thought the new statutes would help ensure a more open and workable Executive Board. He reported that there had been two important ICSU meetings in the past year; one a meeting on Biosecurity, sponsored jointly by ICSU and the US National Academy of Science was attended on behalf of IUMS by Leda Mendonca from Rio de Janiero. The second to which IUMS was invited to collaborate with ICSU to provide input on behalf of the International Science Community into the Codes of Conduct for scientists at the meeting of the States Parties to Biological Convention at the United Nations. The latter was attended by G Cassell who was there as both a representative of the US Government and IUMS.
The Secretary General also commented on the need to ensure that as many member societies were represented at the General Assembly and that National Committees were not disenfranchised because of a lack of support for them financially.
The Secretary General raised the problem of the apparently increasing distance from the Executive arm of IUMS and the COMCOFs which he pointed out were the main working arm of IUMS.
On behalf of IUMS the Secretary General welcomed the Vietnamese Society for Microbiology and the International Organisation of Mycoplasma as full members and the Fijian Society for Microbiology and the Barbados Society for Microbiology as Associate Members. He said the admission of the International Mycoplasma Society as a full member would require alterations to the statutes which the new Secretary General would have to tackle. He thanked his colleagues on the Board for the past 6 years.
The report was adopted.

7 Divisional Reports

Bacteriology and Applied Microbiology Division K H Schleifer
K Schleifer reported that BAM had provided some travel support for scientists from developing countries to attend the International Food Safety Conference in Spain in 2004. He said reports had been received from four of the five BAM COMCOFs with Medical Microbiology Interdisciplinary Committee (MEMIC) yet to report. The International Committee on Systematics of Prokaryotes (ICSP) is currently composed of 105 society representatives from 69 countries. The ICSP Judicial Commission and Bacteriologal Code had been represented at two meetings of the Global Biodiversity Information Facility in Copenhargen. It is planned to revise the Bacteriological Code and publish it in both printed and on-line formats. All ICSP officers as well as all taxonomic subcommittees and their members can be inspected at the ICSP website (www.the-icsp.org). The International Commission on Microbiological Specifications for Foods (ICMSF) held its 37th General Conference in Hangzhou, China, from 11-18th October, 2004, followed by a seminar in Beijing where the approaches to food safety management and the microbial ecology of the food commodity groups were presented and discussed. Updating and revising Book 6 on Microbial Ecology has been finalized and will be published later this year. ICMSF also continues to provide scientific advice to Codex Alimentarius Committee on Food Hygiene. More about ICMSF can be found at its website (www.ICMSF.org). The International Committee on Food Microbiology and Hygiene (ICFMH) organized the 19th International Symposium “Food Micro 2004” under the title “New tools for improving microbial safety and quality” and the 20th International Symposium on “Food safety and food biotechnology: diversity and global impact’ is planned for Bologna in 2006. The ICFMH Working Party on Quality Assurance and Quality Monitoring of Culture Media published the second edition of Handbook of Culture Media for Food Microbiology (edited by JEL Corry, GDW Curtis, and RM Baird) in 2003. The International Journal of Food Microbiology continues to be the “flagship” of the ICFMH and it has gained increasing international recognition, achieving an impact factor of 2.26 in 2003. Further information on the ICFMH can be found on the IUMS website. The World Federation of Culture Collections (WFCC) recently published a revised update on the European Biological Resource Centres Network Information Resource on the International Regulations for Packaging and Shipping Microorganisms on its website (www.wfcc.info/). It has also published a report of the Committee on Postal, Quarantine and Safety Regulations Activities, Developments and Concerns, on its website, which provides valuable information on the transport of microorganisms, biosecurity issues relevant to culture collections, quarantine regulations, and outlines the plans and needs for future attention. The WFCC continues to be a major resource for culture collections and for aspects of microbial conservation and diversity. The 10th International Congress for Culture Collections was held in 2004 in Tsukuba, Japan.
The Chairman spoke of the long-term trend of rising submissions and acceptances for the International Journal of Systematic and Evolutionary Microbiology (IJSEM) and reported that the impact factor had risen from 2.87 to 3.19 in 2003. He said the journal had made an operating surplus and under the terms of the publishing agreement 5% of this is payable to BAM.
The report was adopted.

Mycology Division Report R Samson

The Chairman reported that the programme for the San Francisco Congress had been prepared by G Fleet and J Taylor, together with the local organising committee. He thanked them for their efforts.
He reported that from August of 2004 he had handled all the Mycology Division’s financial matters and the nomination of new officers due to the retirement of the Mycology Division’s secretary-treasurer.
The chairman presented reports on the Divisional COMCOFs.
International Commission on Antigens and Molecular Diagnostics.
International Commission on Yeasts (ICY);
International Commission on Food Mycology (ICFM);
International Commission on the Taxonomy of Fungi (ICTF);
International Commission on Penicillium and Aspergillus (ICPA);
International Commission on Indoor Fungi (ICIF); and
International Commission on Bionomenclature and Bioinformatics (ICBB).
The report was adopted.

Virology Division Report HD Klenk

The Chairman reported that the main activities for 2004 and had been the continued planning for the San Francisco Congress with a planned format similar to that held in Paris with the BAM and Mycology Congresses being held simultaneously and bridging plenary sessions for all three Divisions. HD Klenk reported that the Virology COMCOF, the International Committee for the Taxonomy of Viruses (ICTV), continues to meet annually for 3-4 days to review and discuss taxonomical proposals generated throughout the preceding year. The Eight Report of ICTV had recently been completed and was the definitive authority on virus taxonomy and nomenclature and currently lists more then 6000 viruses.
The Chairman reported that the activities of the Division continue to be published regularly in the Virology Division News which appears in Archives of Virology. He thanked M Mayo for his efforts as editor and reminded people that the Virology Division News was also available online at: http://link.springer.de/link/service/journals/00705/index.htm.
HD Klenk said that the Division continued to operate on a tight financial budget and reported that a detailed account of their current financial position was included with the IUMS Treasurer’s Report.
The report was adopted.

8 Report: UNESCO, IUMS, SGM Fellowships D Sordeli

D Sordelli tabled the list of successful applicants for the two types of fellowships now offered by IUMS. The results of these are tabled (for pdf click here).
The report was adopted

9 Report on the IUMS Awards F Tomita
F Tomita reported that the selection committees for IUMS Awards chose the following recipients for the IUMS Awards, 2005

The Stuart Mudd Award: Sir John J Skehel

The Arima Award: Dr Arnold L Demain

The Van Niel Award It was reported that to date no decision had been finalized on
this award

F Tomita congratulated both awardees on behalf of IUMS.

10 Code of Ethics G Cassell
G Cassell spoke of her attendance at the recent meeting of the States Parties to the Biological Weapons Convention at the United Nations in June, 2005. She stated that she believed that IUMS had an obligation to ensure that all of its Member Societies are encouraged to adopt a suitable Code of Ethics. She said the IUMS Board proposed the following Code should be sent out to all Member Societies as a guide for developing their own code, and also that the new Committee on Public Policy should be carry out a survey of all Member Societies to gain information on how many actually had Codes in place.
She proposed that the following paragraph should be adopted as the IUMS Code of Ethics for the Prevention of the Misuse of Scientific Knowledge, Research and Resources:
There has always been the potential for dual application of scientific knowledge for beneficial or malicious purpose. However, current societal and geopolitical changes have increased the risk of the misuse of this knowledge. The IUMS reaffirms its major goal is to promote research and the open exchange of scientific information for advancement of the health and welfare of humankind and the environment and strongly discourages any uses of knowledge and resources to the contrary. In particular, the IUMS strives to promote ethical conduct of research and training in the areas of biosecurity and biosafety so as to prevent use of microorganisms as biological weapons and therefore to protect the public’s health and to promote world peace.
The Assembly endorsed this Code and ratified the proposal that all members, if they do not currently have a Code of Ethics, be encouraged to adopt the above.

12 Report of the Nomination Committee for the new Executive Board
The Chairperson (J Davies) presented the report: The nominations for the IUMS Executive Board were presented and voting took place for the positions of President Elect and Members-at-large. The other members of the EB were elected unopposed.
The new IUMS Executive Board:

President: Karl Schleifer (Germany)

President Elect: Daniel Sordelli (Argintina)

Immediate Past President: Julian Davies (Canada/Wales)

Vice President: Keith Klugman (USA)

Vice President: Joan Bennett (USA)

Secretary General Rob Samson (The Netherlands)

Treasurer: Heinz Zeichhardt (Germany)

Members-at-large Katherine Smart (UK)

Members-at-large M Mitsuyama (Japan)

13 Announcement of the IUMS Congress Site – 2011

The President announced that the Executive Board had selected Sapporo, Japan for the Congress site for the IUMS Congresses, 2011. The Congresses are to be held over 2 weeks with a similar format to that in Sydney and Turkey.

14 Any Other Business

There was no other business

15 Executive Board Handover Meeting

New Executive Board Members were invited to attend the Handover Meeting on Thursday 28th July, 2005 from 12.30 – 1.30pm.

The meeting closed at 1.00pm

Draft Minutes of the IUMS General Assembly in Singapore 2017 click here

Minutes of the IUMS General Assembly in Montreal 2014 click here

Minutes of the IUMS General Assembly in Sapporo 2011 click here

Minutes of the IUMS General Assembly in Istanbul 2008 click here

Minutes of the IUMS General Assembly in San Francisco 2005 click here

Minutes of the IUMS General Assembly in Paris 2003 click here

Minutes of the IUMS General Assembly in Sydney 1999 click here


Minutes of the General Assembly in Sapporo, Japan 2011

Sunday 11th September 2011, 10.00am – 12.00pm. These minutes are being adopted at the next General Assembly in Montreal, Canada, September 2014.

For PDF version click here


The President, Daniel Sordelli (DS), welcomed the National Delegates to the General Assembly.



Roll-call and introduction of voting delegates by the Secretary General and his assistant. All attendees presented themselves. Representatives of the following National Committees and Member Societies were present:

Canada: Alain Lamarre

France: Eric Oswald & Sylvain Brisse

Italy, Israel, Turkey, Estonia, Germany, India, Latvia, Netherlands, Nigeria, Spain: Miguel Vicente by proxy

USA: Joan Bennett by proxy

Singapore: Yuan Kun LEE

Australia: David Ellis

Korea: Jongsik Chun

Japan: Yoshi Kawakoa

UK: Geoffrey L Smith

Poland: Stefan Tyski

Hungaria: the delegate reported to secretary after the meeting, too late for voting.

Those present were reminded that only Delegates and IUMS EB Members can vote and the GA also needs to vote regarding the proposed changes to the IUMS Constitution. The vote will be executed by raising hands.


Minutes of the previous General Assembly, Istanbul, 2008

The minutes were approved. The minutes of the current meeting will be posted on the website after the GA


Short presentation about ICSU by Professor Kari Raivio, Chair of the ICSU Committee on Scientific Planning and Review

Professor Kari Raivio made a presentation to the GA, giving an update on ICSU activities, strategies and new initiatives. He was asked how Biology could be better represented on the ICSU board and replied that the constitution of the 4 Union representatives in the ICSU Board cannot be influenced by ICSU. IUMS should actively propose and recruit support. It was noted that the Asian regional office was based in Kuala Lumpur and serves all Asia. Scientists from all over the region are represented in the regional office.

Report of the President (Daniel Sordelli)

Daniel Sordelli (DS) joined the IUMS EB in 2005 and has been involved in the fellowship committee since then. As President-Elect DS was part of the public policy committee. As President DS was involved in different international activities: policy, biosecurity, education etc. DS is confident this all will continue under new leadership. Over the last period the EB started an outreach program and so far this has been very successful. Outreach was done in both Singapore and in Bali. These initiatives will certainly continue in the future. Concerning the Sapporo Congresses, it was noted that despite the economic recession and the disaster in Japan in March 2011, the IUMS congresses has been a scientific and financial success. DS thanked the efforts from all involved in organizing the congress and for the pleasant and enjoyable cooperation.

Report of Treasurer (H Zeichhardt)

Hans Zeichhardt (HZ) reported that he had given financial reports for 2008, 2009 and 2010 at the IUMS EB. Chantry Vellacott had been used as Auditor and the reports were prepared with UK proper accounting standards. All reports were approved by the IUMS EB. The IUMS has both General Funds and Designated Funds, such as the accounts for the Arima and Mudd Awards. HZ explained that the IUMS income comes from fees from affiliated societies of different countries, conference congress income, and some agencies/organizations support the IUMS with fellowships and / or travel grants (e.g. SGM). Some reduction in income had occurred, due to the US National Science Foundation cancelling grant support to the National Academy of Sciences that was used to support the BioUnions. However, despite this, the finances were in a satisfactory state. IUMS expenditure was mainly on payments to the 3 IUMS Divisions, grants and fellowships and costs incurred by the EB meetings. In 2008 the General funds were US$ 207K, in 2009 it was $188K.

Following the report of the treasurer, there were 2 questions from the GA. The report was adopted unanimously.

Report of the Secretary-General (RA Samson)

Robert Samson (RAS): the Union is still growing. During the period 2008-2011, 7 new societies joined and the total number of member countries is now 64 and the total number of member societies is 120. Some countries like Hong Kong and Iceland did not pay their dues and are no longer members. Fiji and Colombia joined as associate members. Many societies suffer due to the economic situation and sometimes funding to pay the dues is hard to find.

The Secretariat of the IUMS is currently located in Utrecht, Netherlands, at the CBS-KNAW. CBS and the Dutch Academy ("KNAW") are very supportive of IUMS and CBS runs the IUMS website. The site is visited quite often, however IUMS would like to use the website more. Agendas, minutes etc. of the divisions can be placed on the website. If you would like links on the site to your local or regional meeting, contact RAS. Communication and correspondence with societies was not very effective in the beginning, due to faulty email addresses but during the last 3 years many updates have been made, resulting in an up to date list. If an email address changes, please inform RAS or any future Secretary-General.

Following the report there were no questions and the report was adopted unanimously.

Divisional Reports

BAM. (Chair Michael Hecker). In Michael Hecker’s absence, DS reported that Miguel Vicente was elected the new Vice-Chair and Doerthe Becker the new Treasurer/Secretary. The report will be placed on the website and any questions can be sent to the Chair/Vice-Chair by email.

Mycology. (Chair Scott Baker - SB). DS reported that Teun Boekhout was elected the new Vice-Chair. And Masayuki Hayakawa was elected the new Secretary / Treasurer. It was noted that the mycology division had had a great meeting, with good sessions and speakers and was looking forward to Montreal 2014. The Division has some active COMCOF’s and hosts an active outreach program.

Virology. (Robert Lamb - RL): RL organized the scientific programme for the International Congress of Virology in Istanbul, 2008, which was very successful. The Virology Division had contributed to an Outreach workshop in 2010 in Singapore, which was received very well. The virology meeting in Sapporo starts tonight and there were 1600 registrants. The division hosts a journal and was searching for a new Editor-in-Chief. The new officers of the division would be elected at the Virology Division EB meeting.

Following the Reports of the Divisions there were no questions. The reports were adopted unanimously.

Report: UNESCO, IUMS, SGM Fellowships (D. Sordelli)

DS reported that the fellowship committee runs the fellowships. This was done by Yuan Kun Lee (YKL) and in the period 2009-2010, 6 fellowships were offered of which 2 were for Nigeria and 2 for Argentina. The committee received very positive reactions from the fellowship awardees.

Report on IUMS Awards (J. Bennett)

The Mudd award was not made this year, due to lack of a strong candidate. The Arima award went to Dr. Omora (Japan). The Van Niel Award (not administered by IUMS) went to George M. Garrity.

Report of the Nomination Committee for the new Executive Board

Nominations for the Executive Board of 2012-2014 were recorded:

President-Elect: Yuan Kun Lee (Singapore) – election unopposed

2 Vice-Presidents: Pierre Talbot (Canada), Steve Lerner (USA) and Gabriel Gutkind (Argentina)

2 Members at Large: Victor Romanowski (Argentina), Sang-Ki Rhee (S Korea) and Anupam Varma (India)

Treasurer: Helmut Fickenscher (Germany) – election unopposed

Secretary General: Robert A. Samson (Netherlands) – re-election unopposed

The available candidates (or their proxy) presented themselves and made short statements in support of their candidature: IUMS President asked the GA if there were any objections to the re-election of the unopposed positions of Secretary General, President-Elect and Treasurer. No opposition was voiced.

After the votes were cast and counted the outcomes were announced. The new IUMS EB Officers were and would take office during the IUMS Hand Over Meeting to follow the IUMS GA:

President: Geoffrey L. Smith (UK)

President-Elect: Yuan Kun Lee (Singapore)

Secretary General: Robert A. Samson (Netherlands)

Treasurer: Helmut Fickenscher (Germany)

Vice-Presidents: Pierre Talbot (Canada) and Steve Lerner (USA).

Members at Large: Sang-Ki Rhee (Korea) and Victor Romanowski (Argentina)

The President congratulated newly elected members. Directly after this meeting the handover meeting will take place.

Change of the IUMS Constitution

Stephen Lerner (SL) reported that at the 2008 EB meeting it became clear that reworking of the constitution was needed. In 2010 the EB approved the revised constitution, which was then sent out to the affiliated societies. SL summarized the proposed changes: C2, C9 (description of EB); C10 (Nomination and Election of EB), a third term was added; C11 (Terms of Members of the EB); C22 (Arrears in Dues Payments by National Committees); Bylaws section 20 (B20) – Raise fee from US $30 to US $50, Ratification.

During questions it was noted that the phrase "Institutional Memory" may not translate well, that the EB needs a plan for succession of the Secretary General before he finishes his 3rd term.

The voting on these proposals was executed by raising hands. Changes to the constitution as described by SL were accepted by the GA, unanimously.

IUMS Outreach Programs. Summary of activities.

SL reported that the first outreach program took place in Singapore in June 2010: it was a 3-day meeting with 99 participants and as sponsored by a $30K grant from ICSU. Feedback was very positive and both the presenters and participants all enjoyed it. Yuan Kun Lee was thanked warmly for all his work on the program. SL received the go-ahead from the EB with organizing a 3-day program in Hyderabad, India, probably in October 2012.

RAS organized a second outreach program Food and Food Safety. He approached the ICFM (Food Mycology) and ICFMH (International Committee on Food Microbiology and Hygiene) and both were very interested in cooperating and sponsoring. It was a great workshop with 10 speakers and tremendous interest has already been received from other countries for this workshop. Malaysia, Philippines and Thailand all showed interest in this program. Africa and South America are also interesting fields for this workshop. Anyone interested in running this workshop: please contact RAS.

Future IUMS Congresses

2014: The IUMS Congresses will take place in Montreal, Canada from July 27 – August 1, 2014. Pierre Talbot (PB) provided an update on the congress venue and preparations and reported that a website was already available www.montraliums2014.org. Members of the National Organizing Committee were introduced to the GA. In response to questions PB reported that the registration fee was likely to be in line with the last IUMS Congresses, but the final figure would depend on the economic situation. Students would pay half rate and grants would be available. It was noted that foreign nationals would need to request their visa to visit Canada a long time in advance and information was on the www site.

2017: At the IUMS EB meeting, bids to hold the 2017 IUMS Congresses were received from Singapore and South Korea (Seoul). After due consideration Singapore was chosen and the meeting will take place in July/August 2017.


Fusao Tomita (FT) reported that after the commemorative ceremony held in the presence of his Royal Highness the Emperor of Japan 121 people attended the reception. The local government sponsored IUMS Sapporo and the Sapporo organization received 14 million Yen in financial support. The final number of participants at the 3 congresses was 4200 and therefore the payment to the IUMS will be little over US $90K. FT thanked all for their kind and efficient participation and cooperation. FT also thanked the EB members for organizing outreach activities during the congress. All congratulated FT on this excellent outcome.

Notification of the new Executive Board Members to attend the Handover Meeting

Announcement: the handover meeting will take place in the downstairs meeting room at 3 PM. Apart from the EB, all new elected members need to be there and also those EB members whose terms are ending. GS: thanks DS for running a very successful office and for his excellent speech last night at the commemorative ceremony. GS thanked all other EB members that have finished their terms at this meeting and all other people that have worked so hard to make this meeting such a success.





The final authority in administration of the Union lies with the General Assembly exercised collectively by delegates of National Committees (See Constitution B18) of the Member Societies and members of the Executive Board. The General Assembly may direct the Executive Board to establish any Division or other working group deemed necessary for the administrative or scientific work of the Union.

The General Assembly ordinarily meets at least every three years on the occasion of an International Congress organized under auspices of the Union, convening at least once during each meeting. The last meeting of the GA was in Singapore Sunday July 16 2017 For the draft minutes of this meeting click here. For minutes of previous General Assemblies click here.

The General Assembly elects the Officers of the Union (the President-Elect, two Vice-Presidents, Secretary-General, and Treasurer) and two Members-at-Large, receives reports and, as required, approves activities of the Executive Board and initiates further business.

Next GA meeting - Daejon, South Korea, October.